When a special meeting is justified
Urgent matters that can't wait for the annual: emergency repairs, contract terminations, special assessments, bylaw amendments, or rapid response to litigation or insurance claims.
Who has the authority to call one
Typically the board president, a majority of the board, or a petition from a minimum percentage of owners (usually 5–25%, set in your bylaws). The request must list the items to be discussed.
Notice requirements
State laws and bylaws specify minimum notice (commonly 10–30 days). Notice must include date, time, location and a clear agenda — you cannot vote on items not properly noticed.
Run it cleanly with Quorade
Quorade handles notice distribution, agenda, in-room or remote voting, recording, AI minutes and e-signature in one flow. No tool-hopping under time pressure.