Legal requirements for HOA minutes
Most state statutes require date, location, attendees with units represented, quorum confirmation, motions voted on with vote counts, and signatures of the board secretary and chair.
Template structure
Association header, attendee list with units and proxies, quorum, agenda items with discussion and approved motions, action items with owners, and notice of appeal period for absentees.
Notifying absent owners
Most bylaws require sending the minutes to owners who didn't attend within 10-30 days. Keep proof of delivery — without it the appeal window may never start.
Generate the minutes automatically
Quorade includes the HOA template preconfigured with required fields. Upload the meeting recording and get a draft ready for board review in minutes.